Technical Writing – How to Write Project Justification Documents
As component of developing the all round undertaking scope a technological writer will initially will need to lay out the justification documentation. This doc which can also be thought of a “company case” lays out the fundamental good reasons for implementing the undertaking. Here’s a very simple guideline on creating a undertaking justification.
State the Issue
Corporations you should not have out jobs for enjoyable they complete them in buy to resolve a particular difficulty or troubles. You will need to explain the difficulty plainly and precisely at the start off of your doc so that you can then current the alternative to that difficulty.
For example if you intend to put into practice a new HRMS (Human Source Administration Process) your difficulty could be “The HR group at the moment spends practically 80% of its time on non-productive administrative duties, cutting down the efficiency of the function radically.”
State the Solution
This really should be a very simple statement to define your undertaking. This enables your reader to understand what it is you happen to be proposing.
“We intend to put into practice an automated HRMS process to lessen manual administration by 50 %.”
Provide Supporting Details
The difficulty and alternative usually are not going to justify your undertaking to the stakeholders and choice makers, so you will need to supply the correct stage of information to permit them to guidance your advice.
Examples of the sort of information you really should use:
- Current market Demand from customers – Not constantly the strongest argument, but if you can display that all your opponents are implementing identical systems, it absolutely suggests that it could be really worth looking at in your organisation.
- Organization Will need – In this example the company will need is distinct, the HR group are paying out the greater part of their work time on non-expert duties and that costs income.
- Buyer Demands – what is it that your consumers are screaming out for? Will not forget to involve inner consumers as nicely as external kinds.
- Technological Progression – what’s going on in the world all-around you, is there are compelling case to be advised in conditions of the way IT and systems are acquiring?
- Legal – Will not forget the all critical obligation to the law, if you can display that your undertaking brings compliance or will make it less complicated to comply with those people specifications you have a more robust case.
Composing a company case or undertaking justification is an crucial component of the greater undertaking scoping procedure. Preferably you really should produce this early in the lifecycle of your undertaking to aid you obtain funding and guidance. You will also then be in a position to plainly establish the goals of your process so that group customers have a distinct concept to just take absent.